There will be no trace of the original email that you recalled, the receiver will never know that you recalled the email. However, it is very seldom that message recall is successful like in the example above — especially today when people read their email on a number of different devices. For message recall to be successful, all of the following have to be true:.
Instead, the receiver will see an additional email informing him or her that you would like to recall the email. Since she is outside our organization and since she is not using Exchange or Outlook the message recall does not succeed. If you are lucky, the receiver will see that you want to recall the email and simply delete it or ignore it. Now he or she will definitely open up and read the initial email and try to figure out why you wanted to recall the message.
It just adds more focus to the incorrect email. He would set a rule in his Outlook to delay the transmission of his emails and allow himself some time to review and reflect before he pulled the trigger.
How to set a rule to delay emails. While composing your message on Outlook, go over the Ribbon and click on the Options tab. Under the Options tab, click Delay Delivery. A new window will appear with the delivery properties of your message. Under Delivery Options , pick a date from the date picker o f until when you want to delay your email delivery.
After choosing a day on when your email will be delivered, pick a specific time to send it out. Close the window by clicking the Close button on the lower right part. You can try to recall the message from the recipients by using the Recall This Message feature in Microsoft Outlook. This lets you recall, replace or delete the messages sent.
Remember that the recall function will only work if your recipient has not opened or seen your email yet, and if they are using the same email server. The success or failure of a message being recalled depends largely on their mail system and settings and whether they want to let you recall it, which is probably the single best reason why this method is probably not the best one to use. You can think of it like stopping a bullet in flight. This is one of your last resorts. If you do not see the Recall This Message command, then probably you do not have an Exchange Server account or you are not using Microsoft Office Outlook Both are required to use the recall feature.
You can check the Account Settings dialog box in Outlook for the types of e-mail accounts in your Outlook profile.
On the E-mail tab, the Type column lists the type of account for each entry. The success or failure of a recall depends on the recipients' settings in Microsoft Outlook.
The following four scenarios explain what happens in various situations, and an additional scenario describes the recall of a message sent to a Microsoft Exchange public folder. You send an e-mail message to someone. On the recipient's computer, under Tracking Options , the Process requests and responses on arrival check box is selected.
Assuming the original message has not been read, the original message is deleted and the recipient is informed that you, the sender, deleted the message from his or her mailbox. Note: If the original message is marked as read viewing in the Reading Pane is not reading in this scenario when the recall message is processed, the recipient is informed that you, the sender, want to delete the message, but the message remains in the recipient's Outlook folder.
On the recipient's computer, under Tracking Options , the Process requests and responses on arrival check box is not selected. On the recipient's computer, either by rule or by action of the recipient, the original message is moved to another folder and the recall message remains in the Inbox or it is moved to another folder as well.
As long as the recall message and the original message exist in separate folders, the recipient receives a message indicating that a recall attempt failed. Note: If the recipient read the original message and then marks it as unread, Outlook treats it as if it had never been read and recalls it successfully.
This results in behavior similar to that which occurs when Outlook is not configured to automatically process messages. Note: If the recipient read the original message and then marked it as unread, Outlook treats it as if it had never been read and recalls it successfully. You send an e-mail message to a public folder.
If the recipient who reads the recall message has read access to all the items in the public folder but did not read the original message, the recall succeeds, and only the new message remains. You, the sender, receive a message indicating that the recall succeeded.
If a user with any other public folder rights opens the recall message, the recall fails, and the user receives a message indicating that the recall failed. If the recipient reads the original message and then marks it as unread, Outlook treats it as if it had never been read and recalls it successfully. Send, save, print. Recall or replace an email message that you sent. To recall and replace a message In the folder pane on the left of the Outlook window, choose the Sent Items folder.
You cannot recall a message that's protected by Azure Information Protection. You cannot recall a message in Outlook on the web. Need more help? Join the discussion. Was this information helpful?
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